Are passport renewal fees an allowable charge on a NIH grant if the travel is related to that grant?
SPA has reviewed the NIH Grants Policy Statement for an answer to your question. While there is no direct quote within this policy prohibiting passport renewal fees, this type of expense will not pass the allocable test. Specifically, it would be hard to justify that the passport would only ever be used to benefit this project. Since we cannot justify it as directly related to just the project, you should not be charging the passport renewal fee to this grant.